Privacy Policy

                                                                Privacy Policy

Updated and Effective Date: June 25, 2025

Restoring.Our.Youth.Organization inc. is committed to protecting your privacy. This Policy outlines how we collect, use, and safeguard personal information from individuals who access our website, registration platforms, or online services. We adhere to the highest standards of data privacy and protection, including compliance with the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and Personal Information Protection and Electronic Documents Act (PIPEDA).

 We reserve the right to make changes to this Policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time Restoring.Our.Youth.Organization. decides to make use of any personally identifiable information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time shall have the option as to

whether to permit the use of their information in this separate manner.

This Policy applies to Restoring.Our.Youth.Organization., and it governs any and all data collection and usage by us. Through the use of www.restoringouryouth.com or and of our technology platforms and databases, you are therefore consenting to the data collection procedures expressed in this Policy. 

Please note that this Policy does not govern the collection and use of information by companies that Restoring.Our.Youth.Organization. does not control, nor by individuals not employed or managed by us. If you visit a website or registration platforms that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better understand the way in which websites garner, make use of and share the information collected. 

Specifically, this Policy will inform you of the following:

● What personally identifiable information is collected from you through our website

or partnering platforms;

● Why we collect personally identifiable information and the legal basis for such

collection;

● How we use the collected information and with whom it may be shared;

● What choices are available to you regarding the use of your data; and

● The security procedures in place to protect the misuse of your information.

Information We Collect 

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services to include onboarding as a 

volunteer employee. Our website and partnering platforms collect various types of information, such as:

● Voluntarily provided information which may include your name, address, email

address, billing and/or credit card information etc. which may be used when you

purchase products and/or services and to deliver the services you have

requested.

● Information automatically collected when visiting our website, which may include cookies, third party tracking technologies and server logs.

In addition, Restoring.Our.Youth.Organization. may have the occasion to collect non-personal anonymous demographic information, such as age, gender, household income, political affiliation, race and religion, as well as the type of browser you are using, IP address, or type of operating system, which will assist us in providing and maintaining superior quality service. 

Restoring.Our.Youth.Organization. may also deem it necessary, from time to time, to follow websites and other registration platforms that our users may frequent to gleam what types of services and products may be the most popular to customers or the general public. 

Please rest assured that our website and registration platforms will only collect personal information that you knowingly and willingly provide to us by way of surveys, completed membership forms, and emails. It is the intent of our sites to use personal information only for the purpose for which it was requested, and any additional uses specifically provided for on this Policy.

Why We Collect Information and For How Long 

As a nonprofit organization, we collect personal information to support our mission and serve our community more effectively. Specifically, we collect your data to:

● Understand your needs and deliver the services, programs, or support you

request;

● Fulfill our legitimate interest in improving our outreach, operations, and program

delivery;

● Share updates, news, or opportunities related to our mission—only when we

have your consent;

● Invite you to participate in feedback surveys, engagement activities, or

community research—with your prior consent;

● Tailor our website, communication, and platforms to better reflect your interests

and preferences. 

We are committed to handling your information responsibly and transparently. Your data is never sold, and we use it only in ways that align with our values and your expectations. The data we collect from you will be stored only as long as necessary. Retention is determined by:

● Relevance of your personal data;

● Obligations to demonstrate service delivery;

● Applicable legal limitations;

● Retention requirements from laws or professional associations;

● Contractual terms, user consent, and legitimate interest.

Data Retention Guidelines 

We retain personal data only for as long as necessary to achieve the purposes for which it was collected, or to meet applicable legal, regulatory, and operational requirements. Retention periods are based on the following criteria:

● The type, purpose, and sensitivity of the data collected (e.g., background checks, emergency contacts, consent forms).

● Age of the individual—where the subject is a minor, we apply heightened

protections and ensure compliance with parental/guardian consent laws.

● Statutory, regulatory, and safeguarding obligations, including child protection,

audit, grant reporting, and liability statutes.

● Duration of the individual’s active engagement, such as volunteer service or

program participation.

● Demonstrable need to retain data for organizational records, reporting to funders, insurance, legal defense, or audit purposes.

● Ongoing relationship with the individual, such as recurring volunteers or those

expressing future interest in engagement.

Retention Periods by Category

● Volunteer and Program Participant Records: Retained for up to 7 years following

the end of the individual’s involvement, unless a longer period is required by

applicable law or funder regulations.

● Personal Data of Minors: Typically deleted or anonymized no later than 3 years

after the individual reaches the age of majority (18 or 19, depending on the

jurisdiction), unless retention is legally required.

● Background Check Data: Where collected, results are retained for no more than

5 years after the end of service, unless needed for legal or insurance purposes,

and in compliance with laws such as the FCRA in the U.S. and similar standards

in Canada and the UK.

● Consent Forms and Waivers: Retained for up to 7 years, particularly where

related to participation of minors or individuals involved in high-risk activities.

● Contact Information and Communication History: Retained for up to 3 years after the last interaction, unless the individual has opted into ongoing communication or requested deletion.

Your Rights

Depending on your location, you may have rights to:

● Access, correct, or delete your personal information.

● Restrict or object to processing.

● Withdraw consent (where applicable).

● File a complaint with a data protection authority.

To request access, correction, or deletion of your data, or to exercise any other privacy

rights under CCPRA, PIPEDA, UK GDPR, or EU GDPR, please contact us as at

compliance@restoringouryouth.com.

Use of Information Collected

Restoring.Our.Youth.Organization does not sell, rent, or lease customer lists or names

to third parties. Personal information is used to operate our website and deliver

requested services. It may also be used to inform you of other services offered through www.restoringouryouth.com or to solicit feedback on potential services.

Restoring.Our.Youth.Organization uses third-party social media services which may collect your IP address and use cookies. These services are governed by their own privacy policies and are not under our control.

Disclosure of Information

Restoring.Our.Youth.Organization may only disclose information:

● As needed to provide requested services;

● As described in this Policy or with your consent;

● In aggregate, anonymized form;

● As required by law, or in response to subpoenas or legal orders;

● To auditors under confidentiality obligations;

● As needed to enforce our terms or protect our rights

Non-Marketing Purposes

We reserve the right to contact you for non-marketing reasons (e.g., security alerts, account issues). Notices may be provided via website, news outlets, or other media 

Children under the age of 18

Restoring.Our.Youth.Organization.'s website is not directed to, and does not knowingly collect personal identifiable information from, children or teens under the age of eighteen (18) without the consent of a parent or guardian. If it is determined that such information has been inadvertently collected on anyone under the age of eighteen (18), we shall immediately take the necessary steps to ensure that such information is deleted from our system's database, or in the alternative, that verifiable parental consent is obtained for the use and storage of such information. Again, anyone under the age of eighteen (18) must seek and obtain parent or guardian permission to use this website or registration platforms Email restoringouryouth2@gmail.com regarding questions.

Unsubscribe or Opt-Out

You may opt-out of communications at any time by emailing

restoringouryouth2@gmail.com. Third-party sites must be opted-out of individually. We will honor all opt-out requests in accordance with applicable data privacy laws.

Your Data Rights & ; Deletion Requests

In accordance with applicable data protection laws, including the GDPR, CCPA/CPRA, and PIPEDA, you have the right to request access to, correction of, or deletion of your personal data held by Restoring.Our.Youth.Organization.

Requesting Deletion or Correction of Personal Data

If you wish to request that your personal data be deleted, corrected, or transferred, please contact us at compliance@restoringouryouth.com. To verify your identity and protect your information, we may ask for additional documentation.

How We Respond to Deletion Requests

Once a verifiable request is received:

● We will confirm receipt within 10 business days

● We will complete processing within 30 to 45 calendar days, or notify you if an

extension is required.

If your data cannot be fully deleted due to legal, regulatory, or contractual obligations, we will inform you of the reasons and the specific categories of data retained.

No Discrimination

We will not deny services, charge different prices, or offer different levels of service based on your exercising of your data rights.

Breach Notification and Incident Response Policy

Restoring Our Youth Organization takes data security seriously and maintains policies, procedures, and controls to detect, assess, and respond to any suspected or confirmed data breach. 

In the event of a personal data breach involving unauthorized access, loss, disclosure, or alteration of personal information, we will promptly assess the risk to individuals’ rights and freedoms and take appropriate action, including:

● Internal Investigation Immediately initiating an internal incident response process to contain and investigate the breach, including identifying the cause, scope, and impact.

● Notification to Authorities Where required by law, we will notify the relevant data protection authority (e.g., the Information Commissioner’s Office in the UK, the Office of the Privacy Commissioner of Canada, or the California Attorney General) within the regulatory timelines, typically within 72 hours of becoming aware of a reportable breach.

● Notification to Affected Individuals If the breach is likely to result in a significant risk of harm (such as identity theft,

fraud, or discrimination), we will notify the affected individuals without undue

delay, describing:

○ The nature of the breach

○ The categories of personal data involved

○ Steps taken to mitigate potential harm

○ Recommended actions the individual can take to protect themselves

○ Contact information for further support

● Remediation and Prevention

Following a breach, we will implement appropriate corrective measures, such as

enhancing technical safeguards, conducting staff retraining, and updating

relevant policies or procedures.

We maintain detailed records of all data incidents, regardless of severity, to ensure transparency and accountability in line with applicable privacy laws.

International Data Transfers (Including EU, UK, and Canada)

Restoring Our Youth Organization is headquartered in the United States. If you are accessing our services from outside the U.S.including from the European Union (EU), United Kingdom (UK), or Canada please be aware that your personal information may be transferred to and processed in jurisdictions outside your home country, including in the U.S. 

We ensure that such transfers are conducted in accordance with applicable data protection laws:

● For EU and UK users, data transfers rely on legally recognized safeguards, such as Standard Contractual Clauses (SCCs) approved by the European

Commission or ICO.

● For Canadian users, transfers are made in compliance with PIPEDA, and we

implement organizational and contractual protections to safeguard personal

information.

By submitting your personal information, you consent to its transfer, storage, and

processing in accordance with this Privacy Policy and applicable data protection laws.

Data Security and Safeguards

Restoring Our Youth Organization takes the security of your personal information

seriously and implements reasonable administrative, technical, and physical safeguards to protect it against unauthorized access, loss, misuse, or alteration.

We use industry-standard encryption protocols (e.g., HTTPS and TLS) to protect

sensitive data transmitted via our website or registration platforms. You can verify this by checking for a lock icon in your browser address bar or confirming that the URL begins with “https://”.

Access to personally identifiable information is limited to staff, contractors, or volunteers who need the information to perform specific, authorized functions. All systems used to store personal data are housed in secure environments with appropriate access controls and logging mechanisms.

While no method of data transmission or storage is 100% secure, we continuously evaluate and improve our security practices to meet evolving standards and legal requirements under GDPR, CCPRA, and PIPEDA.

Links to Other Websites

Our website and registration platforms may contain links to third-party websites,

including affiliates, partners, or service providers. Please note that Restoring Our Youth Organization is not responsible for the privacy policies, data handling practices, or content of any external sites. 

We encourage all users to read the privacy statements of any website that collects personal data. This Privacy Policy applies solely to data collected through our own platforms, and we disclaim any responsibility or liability for data shared or processed through third-party websites.

Security

We use appropriate technical and organizational measures to safeguard personal data, including encryption, secure servers, access controls, and regular monitoring. Access is role-based and limited to personnel with a legitimate need.

Acceptance of Terms

By using our sites or platforms, you agree to this Policy. Continued use after updates indicates your acceptance of any changes.

Contact Us For questions regarding this Policy or to exercise your rights under data protection laws, please contact: compliance@restoringouryouth.com.

How to Contact Us

If you have any questions or concerns regarding the Privacy Policy Agreement related to our website or registration platforms, please feel free to contact us at the following email, telephone number or mailing address:

Email: compliance@restoringouryouth.com Telephone Number: (708) 277-6879

Mailing Address:

Restoring.Our.Youth.Organization.

430 E 162nd St Suite 784

South Holland, Illinois 60473